My employer is moving to a new office building designed around the ‘Open Work Space’ concept. I work in IT and I support HR/Comp/Benefits/Payroll. I deal with sensitive and confidential matters, such as employee benefit issues, employee pay, employee garnishments, etc. I am very concerned about the lack of privacy and being able to perform my job function in such an open environment.
Ann Kiernan replies:
Although the open office is very popular with businesses, with 70% of US workers now in such environments, employees are not so happy with them. The most common objections are lack of privacy, noise, and distractions, so you are not alone in your concerns.
Here are some ideas on maintaining professional confidentiality in an open office:
- Use a privacy filter on your screen.
- Angle your screens away from high-traffic areas.
- Make sure that all screens are shut down and password protected when not in use.
- Implement a clean desk policy: Put away any documents containing confidential information immediately after use.
- Ask for a workstation with secure drawers or other storage areas where confidential documents or devices can be placed.
- Go to a conference room for phone calls or conversations about confidential matters.
Good luck with your new office.
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