Can manager let new, part-time employee work with other employees’ personal information?

Can a manager delegate work to a new, part-time employee, to verify other employees’ personal information…i.e. driver license information?

Posted 09-09-2015

Rita M. Risser Chai replies:

In general, managers can delegate work, and it doesn’t matter if the employee is new or part-time, or the information is personal, as long as the employer has the right to obtain that information, as would be the case with driver’s licenses for drivers. If the information being handled is very confidential, such as medical records, it is best to only be handled by someone in Human Resources who is aware of their duty to maintain confidentiality.

Information here is correct at the time it is posted. Case decisions cited here may be reversed. Please do not rely on this information without consulting an attorney first.


About the Author:

Rita M. Risser Chai is the founder of Fair Measures. An attorney in California for 20 years and now an attorney in Hawaii, she authored the Prentice Hall book, Stay Out of Court! The Manager’s Guide to Preventing Employee Lawsuits. She developed most of the curriculum used by Fair Measures, created the firm’s first website praised in HR Magazine, and wrote numerous articles on employment law including one on best practice harassment prevention training published in the magazine of the American Society for Training and Development (now ATD). She taught Law and Human Resources at the University of California, Santa Cruz, for eight years, and has presented four times at the annual conventions of the Hawaii Society of Human Resource Management.