Can I provide specific payroll amounts and names for employees to board members?

I am the Finance Director of a non-profit with fewer than 100 employees and have been asked to provide this information.

Rita Risser Chai replies:

In a large organization, giving the names of employees with payroll information would not be appropriate for board members. But in small organizations like yours, it may be necessary. The board is the manager of the CEO, Executive Director or President. In order to fulfill their duties as managers, board members may need specific information about employees and payroll. It may not be necessary for all board members to have this information, but instead perhaps limit it to officers or members of the management committee. Also, it may (or may not) be appropriate to give the board members the information at a meeting but then have them return it to you at the end of the meeting in order to maintain confidentiality.

Posted 04-05-2018

Information here is correct at the time it is posted. Case decisions cited here may be reversed. Please do not rely on this information without consulting an attorney first.


About the Author:

Rita M. Risser Chai is the founder of Fair Measures. An attorney in California for 20 years and now an attorney in Hawaii, she authored the Prentice Hall book, Stay Out of Court! The Manager’s Guide to Preventing Employee Lawsuits. She developed most of the curriculum used by Fair Measures, created the firm’s first website praised in HR Magazine, and wrote numerous articles on employment law including one on best practice harassment prevention training published in the magazine of the American Society for Training and Development (now ATD). She taught Law and Human Resources at the University of California, Santa Cruz, for eight years, and has presented four times at the annual conventions of the Hawaii Society of Human Resource Management.